EventCrate by Event Squared

All tools,
one subscription

Every EventCrate subscription includes every tool. Pick one below to see what it does.

Hotel planner
HP
Tool 01 of 04

Hotel planner

Keep every delegate's hotel booking in one place — which hotel, which room type, and their check-in and check-out dates. Set up once for your conference and every delegate gets their own confirmation.

Used for

Conferences with block-booked hotels, multi-venue events, delegate travel management

Screenshot of hotel planner in use — add one from your dashboard
01 Add your hotels List the hotels for your event, with address, contact details and a photo.
02 Match delegates to rooms Assign each delegate a hotel, room type, and check-in/out dates — one at a time or by CSV.
03 Share confirmations Every delegate gets a clear, personalised summary of their own booking.
Departure planner
DP
Tool 02 of 04

Departure planner

Every delegate's flight number, airline, departure time and transfer pickup details, searchable and sortable in one screen — built for the logistics team coordinating dozens or hundreds of departures.

Used for

Multi-day conferences, group flights, coordinated airport transfers

Screenshot of departure planner in use — add one from your dashboard
01 Load the departures Enter or import flight and transfer details, one delegate at a time or by CSV.
02 Search and sort Find anyone by name, flight number, or pickup time in seconds.
03 Export for your team Hand a clean list to your transport or ground-handling team.
Departure display
DD
Tool 03 of 04

Departure display

A live, auto-refreshing manifest designed to be projected in a venue's foyer or lobby screen, so delegates can find their own departure information without queuing at a desk.

Used for

Foyer and lobby screens, departure-day venues, self-service delegate information

Screenshot of departure display in use — add one from your dashboard
01 Connect your attendee data Departure details come straight from your delegate list.
02 Put it on the venue screen Runs full screen, legible from across a room.
03 It updates live A delay or gate change appears on screen with no manual refresh.
iPad check-in
IC
Tool 04 of 04

iPad check-in

A simple, branded name-search screen for your welcome desk. Upload your attendee list ahead of time, and check people in with a tap as they arrive — VIPs flagged, everyone accounted for.

Used for

Welcome desks, registration, VIP arrivals

Screenshot of ipad check-in in use — add one from your dashboard
01 Upload your attendee list Import everyone ahead of the event, VIPs flagged in advance.
02 Set up the iPad Open the branded check-in screen at your welcome desk.
03 Check people in with a tap Fast name search built for a touch screen, with a live check-in count.
One subscription
All tools
Unlimited use
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